Administrative Assistant IV

About This RoleAI processing…

Key Responsibilities

• 1
  Support two Senior Executives with their respective administrative needs
• 2
  Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
• 3
  Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
• 4
  Managing executive schedules to ensure sufficient time for task completion
• 5
  Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
• 6
  Event coordination, including team operations for team building events and working onsite/offsite meetings
• 7
  Build a strong working partnership with the Administrative Assistant supporting the Consumer Engineer Sr. Executives’ Product counterpart to proactively coordinate executive priorities, cross-functional meetings, strategic initiatives, and organizational planning.
• 8
  Partner with the Leadership Support Team to coordinate needs across the wider Affirm team
• 9
  Additional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), basic team travel and expense budget reconciliation and ad-hoc special projects
• 10
  Demonstrates curiosity and a growth mindset toward emerging AI technologies, with a commitment to continuously learning and applying AI tools to improve productivity, streamline administrative processes, and enhance support for executives and teams.
• 11
  Familiarity working with engineering teams is desirable, but not required

Requirements

• Familiarity working with engineering teams is desirable, but not required
• Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
• Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through
• Time off to recharge: Flexible time off and generous holiday calendars help you rest when you need to.
• If you need support, we’re happy to help.
• For positions based in San Francisco or Los Angeles: Affirm considers qualified applicants with arrest and conviction records, as required by law.
• By clicking "Submit Application," you acknowledge that you have read Affirm's Global Candidate Privacy Notice and consent to the use of your personal information as described.

Perks & Benefits