Administrative Business Partner I - Engineering, Product and Design

pinterest· 48 open roles

Location TBD On-siteFull-time6 days ago

Salary

Undisclosed

Experience

Mid

Job Type

Full-time

Posted

6 days ago

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About This RoleAI processing…

Millions of people around the world come to our platform to find creative ideas, dream about new possibilities and plan for memories that will last a lifetime. At Pinterest, we’re on a mission to bring everyone the inspiration to create a life they love, and that starts with the people behind the product.

Discover a career where you ignite innovation for millions, transform passion into growth opportunities, celebrate each other’s unique experiences and embrace the flexibility to do your best work. Creating a career you love? It’s Possible.

At Pinterest, AI isn't just a feature, it's a powerful partner that augments our creativity and amplifies our impact, and we’re looking for candidates who are excited to be a part of that. To get a complete picture of your experience and abilities, we’ll explore your foundational skills and how you collaborate with AI.

Key Responsibilities

1
Manage complex calendars with minimal direction; prioritize and make calendaring decisions based on business need using independent judgment.
2
Support leaders by helping track team OKRs, attend cross-functional meetings and escalate gaps or obstacles to ensure achievement of team goals.
3
Be a thought partner to the leaders by offering insights into their teams and actively seeking solutions to challenges. Assist executives with building positive relationships with their team and cross-functional partners.
4
Adapt swiftly to organizational changes, expansions, and onboarding of new team members, offering a platform for addressing concerns and brainstorming solutions with leaders.
5
Support executives with managing team meetings, draft agendas and presentation decks, track action items and take meeting notes.
6
Coordinate events and off-sites by researching and selecting venues and vendors, reviewing contracts, drafting and distributing event content and communications, planning all logistics, and managing budget. Work closely with the Global Events Team to facilitate large scale, global, and virtual events (e.g., all-team meetings, webinars, conferences, etc).
7
Take charge of the leader's employee morale, recognition and travel budgets. Coordinate domestic and international travel, hotel accommodations and transportation for the executives and their teams events as needed.

Requirements

Minimum of 4 years of administrative experience, including minimum of 2 years supporting VP and Director level executives within the tech industry.
Solid track record of handling confidential information with the utmost integrity.
Proactive and self-directed, capable of taking ownership of tasks, even in ambiguous situations with minimal supervision.
Outstanding organizational skills, acute attention to detail, ability to handle multiple tasks in a fast-paced and time-sensitive environment
Proficient in tools such as Google Suite, Slack, Workday, Expensify, and Navan.
A team player with the capability to see tasks through from start to finish while collaborating with all potential stakeholders.
Bachelor’s/Master’s degree in a relevant field such as Business Administrative or equivalent experience.
We let the type of work you do guide the collaboration style. That means we're not always working in an office, but we continue to gather for key moments of collaboration and connection.
This role will need to be in the office for in-person collaboration up to 5 times per month and therefore needs to be in a commutable distance from our office in Palo Alto or San Francisco. The in-office expectation could vary from week to week so flexibility is needed for this position.