Office Assistant

About This RoleAI processing…

Key Responsibilities

• 1
  The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month!
• 2
  A highly competitive Paid Time Off plan, promoting quality work-life balance.
• 3
  Subsidized gym memberships to help team members feel their best.
• 4
  Medical, dental, vision, and life insurance packages for all US-based team members.
• 5
  International Health Insurance Reimbursement Program for all international team members, a benefit unique to Coalition.
• 6
  Device upgrade and learning reimbursement programs.
• 7
  Motivating career development plans with clearly defined goals and rewards.
• 8
  Additional job-specific incentives and bonuses.
• 9
  Willingness to learn, grow, and collaborate with the team and company as a whole.
• 10
  Excellent verbal and written communication skills.
• 11
  A high level of discretion, ethics, and trustworthiness.
• 12
  Intermediate spreadsheet skills (preferred)
• 13
  Innovative thinking and a willingness to challenge existing methods where improvement is possible.
• 14
  Experience in bookkeeping / financial record keeping (preferred).

Requirements

• Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite (preferred).
• The availability to work 40 hours per week from 9:00 am to 6:00 pm PST.
• A reliable space to work remotely with a fast computer, quality internet, camera, microphone, and speakers.
• Answering phones and emails.
• Completing entry-level bookkeeping, including recording expenses, organizing receipts, and completing other transaction records.
• Resolving billing issues with clients and internal team members.
• Providing account access, usage reports, data analysis, and other ad hoc requests for team members.
• Supporting quality assurance checks of various internal and client facing reporting.
• Organizing new client contracts, create invoices, and process client payments.
• Contributing to internal database maintenance, upkeep and data entry.
• Researching, ordering, & distributing company-wide gifts (2-3 times per year).
• Organizing company events, competitions, and special projects throughout the year.
• Facilitating company holiday, time off, and schedule variation calendars.

Perks & Benefits